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PRIVACY AND COOKIES POLICY

Introduction

This privacy policy applies to the processing of personal data on the website www.motosolution.pl (hereinafter the "Service"), by the Company AutomotiveSuppliers.pl Zborowska-Stęplewska, Orłowski Sp.j., with its registered office in Warsaw, in connection with the organization and participation of Users in the 14th MotoSolution 2025 Forum to be held on 20-21.11.2025r. in Krakow (hereinafter the "14th MotoSolution 2025Forum").

Who is the controller of personal data?

The administrator of personal data of Users participating in the 14th MotoSolution 2025 Forum is the Main Organizer (hereinafter referred to as the "Organizer") of the 14th MotoSolution 2025 Forum - the company AutomotiveSuppliers.pl Zborowska-Stęplewska, Orłowski Sp.j. with its registered office in Warsaw, ul. Staniewicka 14, 03-310 Warsaw entered in the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw in Warsaw, XIII Commercial Division of the National Court Register under the KRS number 0000761986, NIP 5242644784, REGON 141411604, (hereinafter referred to as the "Administrator").

For questions regarding this Privacy Policy and the issues addressed herein, please contact the Administrator at: review@automotivesuppliers.pl.

General provisions

The Policy has been created so that the User of the 14th MotoSolution 2025 Forum can easily see how the Organizer processes his/her personal data, what kind of data it is and why he/she does it, i.e. what is its purpose. In this document you can also see who the Organizer is, how to contact him/her in connection with the personal data of the User of the 14th MotoSolution 2025 Forum, as well as what rights he/she has.

In connection with the organization of the 14th MotoSolution 2025 Forum, the Organizer collects, gathers and processes personal data in accordance with applicable regulations, including in particular the RODO (Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016. on the protection of individuals with regard to the processing of personal data and on the free flow of such data and the repeal of Directive 95/46/EC and the rules for processing personal data provided for therein, and in accordance with the Personal Data Protection Act of August 29, 1997 (Journal of Laws 1997 No. 133, item 883, as amended) (hereinafter referred to as the Personal Data Protection Act) and the Electronic Services Act of July 18, 2002 (Journal of Laws 2002 No. 144, item 1204, as amended).

The Organizer complies with the principles of personal data protection, using appropriate technical
and organizational measures to prevent accidental or unlawful destruction, loss, modification or unauthorized access to personal data processed by Users in connection with the organization of the 14th MotoSolution 2025 Forum.

The Service may include external links that allow Users to navigate via hyperlink to the websites of the Partners of the 14th MotoSolution 2025 Forum. When using the Service, cookies from other entities may additionally be installed in Users' devices, in particular from providers such as LinkedIn, Facebook, Instagram, in order to allow Users to take advantage of the functionality of the Service integrated with these providers. The Organizer encourages Users to familiarize themselves with the regulations and privacy policies applicable to other websites.

This Policy applies only to the designated activities of the Organizer.
The controller shall take special care to protect the interests of data subjects, and in particular shall ensure that the data it collects are:
  • processed lawfully, fairly and transparently to the data subject;
  • collected for specific, explicit and legitimate purposes;
  • adequate, relevant and limited to what is necessary for the purposes for which they are processed;
  • correct and updated;
  • kept in a form that allows identification of the data subject for no longer than necessary for the purposes for which the data are processed;
  • processed in a manner that ensures adequate security of personal data.
What data is collected and processed?

In the Service are processed:

  • data collected automatically: data about the User's visit to the Website, in particular his/her IP address, domain name, browser type, operating system type. For more information, see "Use of cookies".
  • Data collected and necessary for the performance of the contract (User's participation in the 14th MotoSolution 2025 Forum): Users' data included in the registration form, in particular name and surname, company name, e-mail address, telephone number.
For what purpose and on what basis are personal data processed?

Personal data is processed for the following purposes:

  1. Performance of the agreement (participation of the User in the 14th MotoSolution 2025 Forum);
  2. Conduct marketing activities, including User acquisition and retention;
  3. Sales of the Administrator's products and services );
  4. related to business operations, including for analysis and statistics, archives;
  5. Establishing, pursuing or defending against claims, for accounting and tax purposes,
  6. conducting security-related activities;

The legal basis for processing personal data is:

  1. voluntarily given consent (Article 6(1)(a) of the RODO);
  2. Necessity for the performance of the contract (user participation in the 14th MotoSolution 2025 Forum) or to take action at the user's request prior to the conclusion of the contract (Article 6(1)(b) RODO);
  3. Necessity to fulfill a legal obligation of the Organizer (Article 6(1)(c) RODO);
  4. Necessity to achieve purposes arising from the legitimate interests pursued by the Organizer, such as responding to letters and requests from Users, conducting activities of a self-marketing nature (Article 6(1)(f) RODO).
Who is the recipient of the data and where will it be transferred?
Data may be transferred to a third country (including the US) in connection with:
  1. conducted activities undertaken on social networks and the use of plug-ins and other tools from sites such as LinkedIn, Facebook, Twitter;
  2. The use of analytical and anonymized user behavior tracking tools, in particular, such as Google Analytics, Google Adwords;

The collected data may be transferred:

  1. processors in connection with commissioned activities performed by the Organizer on its behalf (subcontractors of the Organizer including those providing IT, accounting, marketing services to the Organizer);
  2. law firms contracted by the Organizer to provide legal services to the Organizer and the Service;
  3. entities or bodies authorized under the law;
  4. to the entity operating the Service and ensuring its smooth operation located in the European Union;
What is the data processing period?

The period of processing of Users' personal data depends on the purpose for which the data is processed. The period for which the data will be kept is determined based on the following criteria:

  1. legal provisions that oblige the Organizer to process the data for a certain period of time;
  2. The period necessary for the performance of the contract (user participation in the 14th MotoSolution Forum 2025);
  3. period that is necessary to protect the interests of the Organizer (including the assertion and defense of claims);
  4. period of time necessary to provide the Organizer's services and provide the necessary service to the User;
  5. the period for which the consent was granted.
What are the rights of the User?

The user has the right, at any time, to:

  1. Access to their personal data;
  2. request for rectification of data;
  3. Deletion of data ("right to be forgotten");
  4. limitation of data processing;
  5. to object to further processing;
  6. to withdraw consent to data processing, whereby withdrawal of consent does not affect processing performed by the Organizer lawfully before its withdrawal;
  7. lodge a complaint with the supervisory authority dealing with the protection of personal data.
What are the consequences of not providing data?

Provision of data is voluntary but may be a necessary condition for the conclusion of the agreement (participation of the User in the 14th MotoSolution 2025 Forum) or provision of services. Without providing them, the agreement cannot be concluded and implemented.

Is the user being profiled?
The Organizer uses systems for automated decision-making. The following decisions are made by automated means:
  1. profiling is performed on the basis of data held, in particular such as: data on services provided, information obtained through cookies, including transmission data, location data
  2. profiling affects the marketing information and offers you will receive (tailored offers).
Use of cookies

Obtaining and storing information using cookies is possible based on the User's voluntary consent.

The basis for the processing of data obtained in this way is the legitimate interest of the Administrator, which is the need to ensure the highest quality of the content presented by the Administrator by adapting it to the preferences and needs of the Users, as well as marketing - including direct marketing - of the Administrator's or its partners' products and services, in which case the partners do not participate in the processing of the User's data.

On the other hand, to the extent that the Administrator's partners may also have direct access to this information - the legal basis for such processing is the voluntary consent expressed by the User.

The Cookies used are safe for the User's device. In particular, by this means it is not possible for viruses or other unwanted software or malware to enter the Users' devices. These cookies allow to identify the software used by the User and adjust the settings of the site individually for each User. Cookies usually contain the name of the domain from which they come, the time they are stored on the device and the assigned value.

The administrator uses two types of cookies:
We use cookies that differ both in their life cycle and in the Internet domain from which they originate.

Due to the life cycle of cookies are divided into:

  • session - deleted at the same time as closing the web browser,
  • permanent - deleted at the end of a predetermined period of time, regardless of closing the web browser.

Based on the Internet domain from which they originate, we divide cookies into:

  • own - set by the web servers of our services,
  • third parties (our partners) - set by web servers of other parties than our services.

For what purposes does the Administrator use cookies and do you need consent?

Lp. Type of cookies Is consent required required? Target
1 Functioning service [Cookies Essential] Always active Consent is not required The user cannot disable these cookies, as they are necessary for the website to function properly. As part of these cookies are saved are also defined by the User's cookie settings. Thanks to them the Administrator can also prevent fraud and detect errors. These cookies are always active and cannot be turn them off.
2 Service tailored to you to the User [Cookies Statistics] Consent is required These cookies allow the Administrator to provide an efficient and friendly service, tailored to the User's preferences, and can continuously improve it. They allow them, among other things, to check how User uses our service and whether our communications are User's interest, such as checking is how often the User accesses our site, which features of the Service uses.
3 Convenient use of service [Cookies Preferences] Consent is required Thanks to these cookies, the Administrator can provide the User with various useful functions on the Website and remember settings or interests, such as those relating to language, font size or other settings presentation of our Site. Thanks to these cookies the mechanisms of the Service can also read what video settings will be most suitable for User's device.
4 Advertising tailored to User [Cookies Marketing] Consent is required Thanks to these cookies, the Administrator can check the User's activity on the website Service and adjust advertisements to the User's needs and interests. interests of the User. They allow also limit the number of displays ads and measure the effectiveness of advertising campaigns. The information is collected by the Administrator or with the help of advertising partners who help manage online advertising (including conducting activities retargeting). In addition, the Administrator may observe User's activity not only on the Service, but also in other services, in such a way as to best match advertisements and offerings to the User's needs and interests of the User. Consent to marketing cookies involves also with the possibility of the Administrator to use social media plug-ins social media. They allow sharing information and content on social media (e.g. on Facebook, LinkedIn) or to use the "Like" button on Services where the Where the User has a social media account social media and is it while using our service. However, these plugins may also collect information about User's use of the Service. The social plug-ins may be disabled, but in such a situation you will lose ability to use the features of social media. In the code of the website implements the Pixel Facebook. It is a code that collects information about the use of the site, allowing, on the basis of the information collected in this way information thus collected, to target User with personalized advertising within Facebook's advertising tools. As part of this tool, no collected any data allowing to directly identify User.

What information do we collect about you?

Using cookies, the Administrator or its partners may collect the following information about the User:

  • Device data (including device ID, MAC address, IP address, operating system, device settings, in particular the language set, screen resolution, type of web browser),
  • data on visits to the Website (including time and length of visit, date, sub-pages visited in our services, search data),
  • email address (hashed),
  • information about the ads that the User viewed, including information about the links that the User clicked on,
  • information about activity on other sites (if you give separate consent), including information about the sites you visit and their frequency.

In addition, the Administrator uses external Cookies to collect general and anonymous statistical data via Google Analytics tools (administrator of external Cookies: Google Inc. based in the USA).

The ability to specify the conditions for storing or accessing Cookies:
The User grants consent to cookies using the settings center available in the footer of the Website. The Administrator provides a tool in the form of a pop'up (a pop-up window), by means of which the User determines his/her preferences and gives the appropriate consents regarding cookies during the first visit to the Website. At any time, the User may revoke the consent given in the preference center ("cookie settings"), available in the Service footer.

Please be advised that changing your preference for certain types of cookies may make it difficult to use some of our services.

The user can also delete cookies at any time using the available functions in the web browser they are using.

Restricting the use of cookies, may affect some of the functionality available on the website.

Additional information about Social Tools plug-ins
The Service uses plugins and other social tools provided by social networks such as Facebook, , Google, LinkedIN.

When displaying the Site, containing such a plug-in, the User's browser will establish a direct connection to the servers of social network administrators (service providers). The content of the plug-in is transmitted by the respective service provider directly to the User's browser and integrated into the Website. Thanks to this integration, the service providers receive information that the User's browser has displayed a page of the Website, even if the User does not have a profile with the given service provider or is not logged in with it at the moment. Such information (along with the IP address) is sent by the User's browser directly to the service provider's server (some servers are located in the USA) and stored there.

If the User has logged in to one of the social networks, this service provider will be able to directly attribute a visit to the Site to the User's profile on the relevant social network.

If a user uses a particular plug-in, such as clicking on the "Like" or "Share" button, the corresponding information will also be sent directly to the server of the respective service provider and stored there.

In addition, this information will be published in the relevant social network and will appear to those added as contacts of the User. The purpose and scope of data collection and its further processing and use by service providers, as well as the possibility of contacting and the User's rights in this regard and the possibility of making settings to ensure the User's privacy are described in the privacy policies of individual service providers.

If the User does not want social networks to attribute the data collected during visits to our website directly to the User's profile on a given website, the User must log out of the given social network before visiting the Website. The User can also completely prevent the loading of plug-ins on the Site by using the appropriate extensions for his/her browser, such as blocking scripts, or apply the appropriate settings in the preference center (cookie settings - tab in the footer of the page).
How is personal information secured?

The controller, taking into account the state of the art, the cost of implementation and the nature, scope, context and purposes of the processing and the risk of violation of the rights or freedoms of individuals with different probability of occurrence and severity of the threat, shall apply appropriate technical and organizational measures to ensure the protection of the processed personal data appropriate to the risks and categories of protected data, and in particular shall protect the data against:

  • Their release to unauthorized persons;
  • Taking by an unauthorized person;
  • processing in violation of applicable regulations;
  • alteration, loss, damage or destruction.
Sharing externally detailed information about the technical and organizational measures in place could significantly undermine their effectiveness by compromising proper data protection.

For example, the Administrator provides the following technical measures to prevent unauthorized persons from obtaining and modifying personal data sent electronically:

  • Securing the data set against unauthorized access;
  • SSL certificate on the pages of the Service where personal data is provided (Secure Socket Layer)...;

Implemented technical and organizational measures are periodically reviewed and updated.

Privacy policy changes

The Organizer declares that this Privacy Policy is reviewed on an ongoing basis. When revised, it will be published on the Website with a new date.

How do you get information about data processing?

All inquiries on matters related to the processing of personal data should be directed by e-mail to the Organizer at review@automotivesuppliers.pl.

Warsaw, May 2025

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